REGISTRATION FOR THE GHANA CARD (INSTITUTION)

ELIGIBILITY

  1. The Institutional Registration and Card Issuance Exercise is limited to institutions and organisations with a minimum of fifty (50) Ghanaian applicants.
  2. The exercise is limited to new registrations and does not extend to Card Replacement and Update of Personal Information services.

PRE-REGISTRATION ACTIVITIES

NIA shall conduct a Site Survey on the date of registration, at the designated premises of the institution requesting for institutional registration before it sets up a Registration Centre. The Survey will ensure a successful and efficient registration exercise as follows:

a. Signal – to ensure that the strength of the network signals at the designated premises or alternative location is strong and stable to avoid interrupted registration process.

b.Environment/Workspace – to ensure that the space allocated and logistics provided by the institution for the registration exercise is conducive to work in.

c. Location – to confirm directions provided by the institution to enable the registration team locate the designated premises easily on the day of service provision.

d.Confirmation of List of Applicants – to confirm the list of applicants forwarded by the institution to NIA with the institution.

PAYMENT

  1. You will be required to pay in advance:

a. Ghc100.00 for each member of staff you intend for NIA to register.

b. A logistics fee for site survey and movement of NIA equipment and personnel to the institution’s designated premises. This fee will be reduced if the institution provides transportation and accommodation for the NIA registration team during the exercise.

2. All payments are to be made into the account detailed below:

a.

Registration Fee per applicant Survey and Logistics Fee per Institution
Bank Name Cal Bank Head Office Bank of Ghana
Account Name Project Escrow Account NIA (Reimbursable) NTR Holding Account
Account Number 1400003963917 1018231511881
Swift Code ACCCGHAC
Branch Independence Avenue BOG
Branch Code 140101
Locational Address 23 Independence Avenue, Ridge-Accra One Thorpe Road, off High Street, Accra
Bank’s Postal Address P. O. Box 14596, Accra P. O. Box GP 2674, Accra, Ghana
Telephone Line +233 (302) 680 061 – 69 +233 (302) 666 174

b. Kindly ensure that the name of the Institution is stated as the depositor.

c. Scanned copies of all pay-in slips/evidence of payment should be shared with NIA via email at mobileregistration@nia.gov.gh after payments have been made for verification and validation purposes.

  1. Please note:

a. A separate application and arrangement must be made for requests that fall outside the initially agreed numbers to be registered.

b. Any request by an institution on the day of registration, to increase the number of persons to be registered during the registration exercise, should be made no later than 12 noon on the registration day. Any request made after 12 noon will not be honoured.

c. All payments for additional numbers must be made (with receipts evidencing payments) before the additional request is honoured.

d. All payments made to NIA are non-refundable.

REQUIREMENTS FOR REGISTRATION

1. Compulsory requirements include:

a. The applicant’s Birth Certificate or

b. The applicant’s valid Passport or

c. One of the applicant’s relatives who has registered and been issued a Ghana Card to vouch for the applicant or

d. Two non-relatives who know the applicant to be a Ghanaian and who have registered and been issued Ghana Cards to vouch for the applicant; and

e. The Ghana Post Digital Address Code of the applicant’s residence.

2. For the vouching for process, the following categories of persons are the only ones mandated to vouch for an applicant where the applicant has no known relatives who possess a Ghana Card:

a. A practising or retired professional teacher (including principals, headmasters & headteachers)

b. A Gazetted Chief

c. A practicing or retired Magistrate or Judge

d. A practicing or retired licensed Professional e.g. doctor, nurse, lawyer, accountant, engineer, architect etc.

e. A serving or retired civil/public servant

f. A serving or retired Clergyman

g. An Imam

h. A Catechist

I. A serving or retired member of the security services including the Ghana Police Service, Ghana Armed Forces, Ghana Prison Service, Ghana Immigration Service, Ghana National Fire Service, BNI, Customs, Excise and Preventive Service of the Ghana Revenue Service and National Security

j. A current or past Member of Parliament, an Assembly or Unit Committee

3. Applicants are also required to bring along the following Government-issued identity cards or document if they possess any of them. Please note that these cards or documents do not determine an applicant’s eligibility for a Ghana Card:

           a. Driver’s Licence;

b. Voter ID Card;

c. SSNIT Biometric Card;

d. National Health Insurance Card;

e. Taxpayer Identification Number (TIN)

POST-REGISTRATION ACTIVITIES

  1. The registration process aims at printing every applicant’s Ghana Card instantly. However, in the event that applicants’ Ghana Cards cannot be printed instantly, arrangements will be made with the institution to have the said cards printed and issued to applicants at a later date. The details of applicants whose cards are not printed instantly will be shared with the institution and followed up through a Client Service portal.
  2. At the end of the registration exercise, the institution will be requested to complete NIA Customer Satisfaction Survey Form online to evaluate the registration exercise in general.
  3. NIA will share a report on the exercise with the institution for auditing and customer service purposes.

LOGISTICS FEES FOR MOBILE REGISTRATION (INSTITUTION)

 

S / N

 

Distance between the National Identification Authority Head Office and proposed Registration Centre (Kilometres)

 

Charges (GHC)
1. 1 – 10 451.00
2. 11 – 20 550.00
3. 21 – 30 654.00
4. 31 – 40 760.00
5. 41 – 50 823.00
6. 51 – 60 930.00
7. 61 – 70 964.00
8. 71 – 80 1064.00
9. 81 – 90 1180.00
10. 91 – 100 1244.00

Please note:

  1.  All logistics fees are calculated based on the distance between the NIA Head Office located at No. 8 Nelson Mandela Avenue, off Gulf House Street, South Legon, Accra and the proposed registration site or location of the institution to be registered.
  2.  There will be a fixed charge of GHC500.00 for every additional 50 kilometres travelled beyond the first 100 kilometres.
  3.  Logistics Fees are calculated using Google Maps with NIA Head Office on Nelson Mandela Avenue, Accra as the starting point.

Ghana Card Registration Application Form For Institutional Registration

Download

After downloading and filling this form, submit it, together with the list of applicants to be registered via email to mobileregistration@nia.gov.gh