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Registration Process

Every Ghanaian Citizen living within the country and abroad has the right to be in the National Identification System and citizens from age zero(0) are entitled to be issued with a national ID card, as required by the law, to provide added convenience and ease when conducting with public sector institutions, civil society organizations and private sector businesses.

The Authority may vary the application procedure and the period of registration in the case of disabled or incapacitated person or a Ghanaian citizen resident abroad. The applicant will have to appear in person before the registration officer at the registration center at the time specified by notice in the publications by the Authority.

Registration Eligibility

  • All Ghanaians(living at home and abroad)
  • All persons that hold Ghanaian citizenship in addition to citizenship of any other foreign country( dual citizen)
  • Registration covers all persons aged 0 years and above

  • Registration Requirements

    INFORMATION NEEDED DURING THE MASS REGISTRATION INCLUDE:

    APPLICANTS MUST APPEAR IN PERSON

    Personal Information

    Name, Date and Place of birth, Residential address and digital address code.

    Information About Parents

    Their names, Address dates and places of birth etc.

    Biometrics

    The fingerprints, iris and photograph would be taken and any other personal details that may be required

    PARENTAL, SPOUSAL AND NEXT OF KIN INFORMATION

    Name of spouse. Full name of of father. Father's hometown/district/region
    Father's nationality. Full name of mother. Mother's maiden name
    Mother's nationality. Mother's hometown/district/region. Next of Kin
    Address of next of Kin. Supplementary Spousal List for those with more than one spouse.

    Primary Verification Documents

    Individuals would be required to present any of the verification documents(i.e. Birth certificate, certificate of acquired citizenship or valid passport) to help validate the information provided.

    Harmonization

    Applicants with documents or I.D Cards of the following institutions must bring them along for hamonization of data with NIA - DVLA (LICENCE), NHIS, TAX (TIN), PASSPORT, EC (VOTER CARD)


    First time applicants

  • An applicant has to appear in person
  • Original/Copy of Birth Certificate of the applicant
  • Or Copy of Ghanaian Passport of the applicant
  • Digital Address of the applicant
  • Original/Copy of Naturalization Certificate

  • Registration Process

    Key Registration Steps involves three main steps:

    Step 1. A Registration Official will fill your personal information on an application form

    Step 2.You will then hand over your form to a Mobile Registration workstation Operator who will enter your personal details into the computer.

    Step 3.Your Photograph will be taken using a digital camera attached to the Mobile Registration workstation and your signature will be taken using an electronic signature pad.

    After these steps you will be issued an ID Card Collection Slip/Receipt. You need this to collect your card when it is ready. This has to be kept well and protected.


    Other Information Required for Registration

    Every applicant will be expected to provide among others the following:

  • Complete personal information on themselves
  • Residential address
  • The following information would also be required from those who have them ;
    1. Birth Certificate
    2. Passport
    3. Voter ID card
    4. Driving license
    5. SSNIT registration number


    REGISTRATION CHALLENGE WORKFLOW (NIA ACT 750, SECTIONS 22-27)

    When an applicant is challenged by the R.O or through the R.O
    1. The R.O takes the applicant through the status verification form.
    2. If applicant admits false declaration (YES)

    3. Discontinue the registrations process.
    4. If the applicant does not admit false declaration (NO)

    5. Applicants fills form A,B1,&B2
    6. Completed forms are submitted to the DRRC for adjudication
    7. Decisions of the DRRC is communicated to the applicant
    8. If applicant appeal decision (if NO)

    9. Decision of the DDRC is enforced
    10. If applicant appeal decision (if YES)

    11. RRRO reviews decisions of the DRRC
    12. Decision of the RRRO is communicated to the applicant
    13. If applicant appeal decision (if NO)

    14. Decision of the RRRO is enforced and ends there.
    15. If applicant appeal decision (if YES)

    16. Courts of Appeal reviews decision of the RRRO
    17. Decision of the Court of Appeal is enforced and end there

    NB: RO-Registration Officer, DRRC- District Registration Review Committee, RRRO- Regional Registration Review Officer

    NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (CENTRALISED PRINTING)

    1. Applicants provides documentation
    2. R.O interviews applicants and fills application
    3. If Challenged (YES)

    4. Applicants goes through challenge process (refer to challenge process workflow)
    5. If Challenged (NO)

    6. MRW operator captures biometric information (10 fingers ,iris,& portrait)
    7. MRW operators enters applicants biographic data and scans form and verification
    8. MRW operators captures applicants signature
    9. MRW operator prints receipts for applicant to confirm particulars
    10. MRW operators hands receipts and forms to applicants for card delivery.
    11. MRW operators transmits applicant’s data to the NIA Data Centre for card printing.
    12. Applicants data goes through online de-duplication
    13. HIT (YES)

    14. Biometric Adjudication
    15. HIT (NO)

    16. Card verification officer prints NID card
    17. Printed cards are sent to registration Centre for card delivery
    18. Verification /Delivery of NID card to the Applicant.
    19. If at the Biometric Adjudication the HIT is YES

    20. Registration stops(further investigation)
    21. IF at the Biometric Adjudication the HIT is NO

    22. Card verification officer prints NID card
    23. Printed cards are sent to registration Centre for card delivery
    24. Verification/Delivery of NID card to the Applicant.

    NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (INSTANT ISSUANCE)

    1. Applicants provides documentation
    2. R.O interviews applicants and fills application
    3. If Challenged (YES)

    4. Applicants goes through challenge process (refer to challenge process workflow)
    5. If Challenged (NO)

    6. MRW operator captures biometric information (10 fingers ,iris,& portrait)
    7. MRW operators enters applicants biographic data and scans form and verification
    8. MRW operators captures applicants signature
    9. MRW operator prints receipts for applicant to confirm details
    10. MRW operators hands receipts to applicants together with the forms.
    11. Applicants data goes through online de-duplication
    12. MRW operators checks results of the online de-duplication
    13. HIT (NO)

    14. Card verification officer prints NID card
    15. Verification /Delivery of NID card to the Applicant together with application form.
    16. HIT (YES)

    17. Biometric Adjudication
    18. If at the Biometric Adjudication the HIT is YES

    19. Registration stops(further investigation)
    20. IF at the Biometric Adjudication the HIT is NO

    21. Card verification officer prints NID card
    22. Verification/Delivery of NID card to the Applicant together with application forms.

    NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (DEFERRED PRINTING)

    1. Applicants provides documentation
    2. R.O interviews applicants and fills application
    3. If Challenged (YES)

    4. Applicants goes through challenge process (refer to challenge process workflow)
    5. If Challenged (NO)

    6. MRW operator captures biometric information (10 fingers ,iris,& portrait)
    7. MRW operators enters applicants biographic data and scans form and verification
    8. MRW operators captures applicants signature
    9. MRW operator prints receipts for applicant to confirm details
    10. MRW operators hands receipts to applicants together with the forms.
    11. MRW operators moves workstation to a networked area for card printing
    12. Applicants data goes through online de-duplication
    13. HIT (YES)

    14. Biometric Adjudication
    15. HIT (NO)

    16. Card verification officer prints NID card
    17. Printed cards are sent to registration Centre for card delivery
    18. Verification /Delivery of NID card to the Applicant.
    19. If at the Biometric Adjudication the HIT is YES

    20. Registration stops(further investigation)
    21. IF at the Biometric Adjudication the HIT is NO

    22. Card verification officer prints NID card
    23. Printed cards are sent to registration Centre for card delivery
    24. Verification/Delivery of NID card to the Applicant.

    NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (AGES 0-5 YEARS

    1. Parents /Guardians present applicants(child) & birth certificate for registration
    2. Parent /Guardian registered with PIN
    3. IF NO

    4. Parents goes through registration process to obtain NID card
    5. IF YES

    6. RO fills applicant’s form with the assistance of Parent
    7. MRW operator enters applicant’s biographical data & scans form and verification document
    8. MRW operator transmits applicant’s data to NIA Data Centre for centralized printing.
    9. HIT

      If HIT is YES

    10. Adjudication
    11. IF HIT is NO

    12. Card Printer prints 2D barcode card.
    13. Printed cards are sent to the registration Centre for card collection
    14. Verification/Delivery of NID card by Parent/Guardian
    15. IF Adjudication HIT YES

    16. Registration process stops (further investigation)
    17. IF Adjudication HIT NO

    18. Card printer Prints 2D barcode card
    19. Printed cards are sent to the registration Centre for card collection
    20. Verification /Delivery of NID card BY Parents/Guardian