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Births And Deaths Registration Requirements, Procedures

Birth Registration Requirements

  1. The birth of every child is to be registered in the district where the birth occurred.
  2. It is the duty of the parents (father, mother or both) to register the birth of the child.
  3. The informant should produce evidence of birth, such as a Child Health Record. (Weighing card)
  4. The birth must be registered within 12 months of occurrence. Registration outside this period attracts a penalty.
  5. A birth certificate is issued after the registration of the birth.
  6. The parent or child can apply for a Certified Copy of Entry in the Register of Births any time the need arises. NEVER report the same birth for registration twice.
  7. Corrections and insertions may also be made after registration.

DEATH REGISTRATION REQUIREMENTS

  1. Every death is to be registered in the district where the death occurred.
  2. The informant reports death to the nearest Registry Office in the locality where the death occurred with any one of the following:-
    • A Medical Certificate of Cause of Death, issued by a Medical Practitioner who was last in attendance.
    • A Coroner’s Certificate
  3. The death must be registered within seven (7) days after occurrence. Registration outside this period attracts a penalty.

Birth Registration Procedures

  1. The informant (preferably the parents) with adequate evidence of the birth (such as a weighing card) is present to give information about a birth.
  2. The registration officer interviews and completes the birth report form which must be duly signed by the informant having satisfied him/herself as to the correctness of the information recorded.

Death Registrastion Procedures

  1. The informant with adequate evidence of the death (such as a Medical certificate of Cause of Death or a Coroner’s Certificate) is present to give information about the death
  2. Registration Assistant interviews Informant and completes Death Registration Report form “B”.
  3. Informant appends signature to completed Form “B” certifying information recorded as correct
  4. Registration Assistant enters information into Register of Deaths and Informant signs appropriate column of the Register of Deaths. Registration Assistant Then issues:-
    • A Burial Permit where burial is to take place in the district where the death occurred or
    • A Death certificate (for a prescribed fee) where burial is OUTSIDE the district where death occurred.
  5. Informant delivers Burial Permit to the Sexton/Manager of the Cemetery where deceased is to be buried.
  6. In the case of Death Certificate, Informant surrenders Death certificate to the Registry office nearest where deceased is to be buried for a burial permit. This is then delivered to the Sexton/Manager for burial.
  7. Burial permits must be returned to the Registry of issue.